Multi-country payroll outsourcing service guaranteed to be effective
When salary information is leaked and causes internal conflicts due to the unequal salaries of everyone, the most disadvantaged party is the company or business, because a company with internal conflicts will find it difficult to be stable and strong in the long term. Moreover, calculating salaries for employees must also ensure high accuracy, comply with the law and be on time. Therefore, end-to-end payroll outsourcing service, was born, bringing many benefits and superiority compared to using other solutions in salary management. However, is this full-service payroll outsourcing service guaranteed to be effective for your company? Let’s find out with S4B Vietnam through the following article.
1. Introduction to Payroll service for enterprises
Payroll management is the financial and human resource management that any large or small company must perform. With the requirements for speed, transparency and compliance with legal regulations in work, it has created a burden on time and human resources for foreign enterprises.
Payroll service providers use human resources to support businesses in performing tasks that not only calculate monthly salaries but also process paperwork, pay insurance, and personal income tax for employees.
In Vietnam, international payroll outsourcing have received a lot of attention from many foreign-invested enterprises, and it is also becoming a global trend. Especially in the difficult economic situation, the outbreak of the epidemic, many companies choose to cut staff to save budget for company operations, the payroll calculation is gradually being transferred to reputable suppliers to perform.
2. Which foreign enterprises should use payroll services?
- Small and medium-sized enterprises with limited finances do not necessarily have to maintain a payroll department to save operating budget.
- Large enterprises with many administrative and human resources departments cannot take on all the work of calculating salaries for a large number of employees.
Multi-country Payroll Services in 2025 and Beyond
3. Payroll accounting requires high accuracy, transparency and must go through many different tasks such as:
3.1. Human resource management:
- Building labor contracts for foreigner employees.
- Calculating and implementing procedures related to benefits, allowances, social insurance, unemployment insurance, health insurance.
- Arranging information records, reports as well as salaries of employees.
- Performing personnel fluctuation reports for management units.
3.2. Salary management:
- Payroll accounting, calculating monthly personnel salaries.
- Calculating actual salaries
- Paying salaries to employees.
- Paying salaries on behalf of (households upon request).
3.3. Salary report
- Prepare and report monthly payroll
- Report salary slips, government insurance
3.4. Human resource support
- Update and provide the latest information on labor law and salary regulations in Vietnam for foreign enterprises.
- Consult and make salary management recommendations for enterprises.
- Provide experience in supporting foreign enterprises to adjust salaries appropriately based on the Vietnamese market.
3.5. Personal income tax compliance
- Prepare periodic tax declarations to submit to the Tax Department.
- Prepare annual tax deduction documents.
- Financial income tax finalization at the end of the year.
3.6. Work with competent authorities on behalf of the company
- Report monthly personal income tax.
- Report on labor use.
- Submit insurance reports to the agency.
- Pay money to insurance agencies.
- Additional Services for foreigner in Vietnam
- Work Permit
- Investment Registration Certificate
- Temporary Residence Permit
- Visa to Vietnam
- Legal Services for Workers in Vietnam
End-to-end payroll outsourcing package in Vietnam 2025
4. When should foreign businesses choose outsourced payroll services?
Currently, many companies choose outsource multi-country payroll outsourcing because they often encounter the following problems:
4.1 Easy to make mistakes in the calculation process
Errors in payroll calculation often occur if not careful, which means loss of costs. Moreover, your company is also responsible for employees and state agencies. A professional payroll service provider for foreigner businesses will minimize serious errors and ensure compensation if it affects the operations of the partner company.
4.2 Time-consuming
Overloaded workloads that force employees to perform multiple tasks at the same time will create pressure and reduce performance, not to mention this can easily lead to the risk of errors in accounting. Payroll processing services are qualified to perform payroll processes more accurately and efficiently.
4.3 Increased personnel costs
For small and medium-sized companies, building a specialized payroll department will be a concern because of the financial burden. Therefore, if your company does not have more than 20 employees, using cloud-based payroll outsourcing is definitely more economical.
4.4 Legal regulations become a burden
Every time regulations related to the Labor Law and taxes are amended, foreign businesses will be burdened with having to keep up with the new rules. Outdated information related to payroll and taxes will be a big disadvantage for businesses. Therefore, a good payroll service provider will always help businesses update knowledge as quickly as possible.
4.5 Regularly upgrade payroll software.
Specialized payroll software needs to be updated and maintained with the latest version, not only to ensure sufficient features but also to ensure safety in the process of storing internal data of the company of the payroll software. Therefore, if your business is limited in budget and lacks internal staff, and you need high accuracy in handling tasks in the shortest time, then tax and compliance payroll outsourcing for businesses is the perfect solution.
Payroll and salary calculation services for foreign enterprises at S4B Vietnam are not simply about calculating salaries but more about listening, understanding and providing solutions to support enterprises in salary management, consulting on salary payment solutions suitable to the financial capacity of the enterprise; ensuring fairness for all employees, promoting employee commitment and contribution to the enterprise.
S4B Vietnam
- Address: Unit 701B – 701C, Tower A, Handi Resco 521 Kim Ma Street, Ba Dinh District, Hanoi, Vietnam.
- Tel: + 84 24 3974 4181
- Email: service@s4b.com.vn
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