Service of establishing a representative office of a foreign-invested company

Establishing a representative office of a foreign company in Vietnam is a complicated legal process, requiring preparation of many conditions and administrative procedures. However, you do not need to worry about this issue if you use the service of assistance in establishment ROs from S4B Vietnam. This way, you can save time and costs to complete the necessary legal requirements, while focusing on your main business activities.

1. Conditions for granting a license for a representative office of a foreign company in Vietnam

If you want to establish a representative office for a foreign enterprise in Vietnam, you must comply with one of the five conditions specified in Article 7 of Decree 07/2016/ND-CP.

Specifically, foreign traders must be established and registered to do business in accordance with the laws of the country or territory of which Vietnam is a member or recognized by the laws of these countries and territories. In addition, the trader must also operate for at least one year from the date of establishment or registration.

Applying for assistance compliance management of ROs for a foreign enterprise is necessary for communication, market research, promotion and development of investment and business opportunities in the Vietnamese market.

In case the business license or equivalent documents of the foreign trader stipulate a term of operation, that term must be at least one year from the date of application submission.

How To Set Up A Representative Office In Vietnam: Guide 2025

The scope of activities of the representative office must be consistent with Vietnam’s commitments in international treaties to which Vietnam is a member. If the scope of activities does not meet Vietnam’s commitments or the foreign trader is not from a country or territory participating in international treaties to which Vietnam is a member, the establishment of the representative office will require the approval of the Minister or Head of the specialized ministerial-level agency.

An important note is that the head of a representative office of a foreign trader cannot concurrently hold any of the following positions:

  • Head of a branch of the same foreign trader.
  • Head of a branch of another foreign trader.
  • Legal representative of that foreign trader or another foreign trader.
  • Legal representative of an economic organization established under Vietnamese law.

This is to ensure the independence and responsibility of the head of the representative office, while avoiding conflicts of interest and ensuring compliance with legal regulations.

2. Cost and time to complete procedures for opening a representative office of a foreign company

When you want to establish a representative office for a foreign-invested company, you will have to meet not only the basic conditions but also the specific regulations for foreign enterprises. This will cost you a lot of money and time.

However, if you use the service of assistance in Amendment of ROs at S4B Vietnam , this will be the optimal choice. You will save costs and speed up the completion of procedures without having to spend time complying with complicated regulations and conditions.

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3. Information that customers need to provide about the business

To establish a representative office for a foreign company in Vietnam, customers need to provide the following complete information and documents:

  • A notarized copy of the parent company’s Business License to legalize consular procedures and notarized translation.
  • The passport of the head of the representative office must also be notarized.
  • The parent company’s most recent audited financial report to legalize consular procedures and notarized translation.
  • Documents related to the head office address, including the lease/borrowing contract of the office address in Vietnam; a copy of the red book (for real estate); and documents proving the office rental address (for office buildings).

Note that all documents and papers must be translated into Vietnamese and fully certified according to the provisions of Vietnamese law. This will help your representative office license application process go more smoothly.

4. Things to do immediately after establishing a representative office of a foreign enterprise in Vietnam

Post licensing procedure ROs in Vietnam, the following tasks must be performed immediately: opening an account, hanging a representative office nameplate, carving a seal and announcing the seal sample, submitting declarations and business license fees.

However, it should be noted that the account number of the representative office is only used to pay for the activities of the representative office, such as receiving foreign currency from the parent company abroad and paying office expenses. This account number cannot be used to receive payments on behalf of the parent company.

If you have more questions of when establishing a representative office of a foreign enterprise in Vietnam, please do not hesitate to contact us:

S4B Vietnam

  • Address: Unit 701B – 701C, Tower A, Handi Resco Towers, 521 Kim Ma Street, Giang Vo Ward, Hanoi, Vietnam
  • Tel: +84 24 3974 4181
  • Email: service@s4b.com.vn

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